EASIER WAY OF WRITING ANY TYPE OF REPORT

EASIER WAY OF WRITING ANY TYPE OF REPORT

After every event someone is required to write a report or a summary of how everything was done for record's sake. Mostly a secretary or a writer for an organization, company, school, or firm is required to take note of everything taking place and keep records. The recorded overview of an event/happening is what is called a Report.

• Are you wondering how to write a report?
• Do you need a sample on how to write a report?

A report is needed in almost every place. Take for example in the Laboratory how the experiment was done should be recorded, how things are done processed hundled all comes down to what we are discussing a report. Unlike in essay writing, which sets out to defend a writer's view about a topic and does not have to feature headings, a report discusses a topic in a structured, easy-to-follow format. Reports are divided into sections with headings and subheadings.

Report Writing Format

Reports can be academic, scientific, technical, or business-oriented, and feature suggestions for specific actions or results. Reports are written to show facts about a situation, project, or process and will define and analyze the matter at hand. Mostly, the goal of a report is to relay observations to a specific audience in a clear and concise style.

It's not like an essay which sets out to defend the writer's view about a topic and does not feature headings. A report discusses a topic in a structured, easy-to-follow format. Reports are divided into sections with headings and subheadings to clearly articulate the events in order of there happenings.Below I have crafted a format for any type of report, use it as a guide to your Writing.

Preparation and Planning

First, you should take some time to prepare and plan for your report. Before you start writing, identify the audience. Your report should be written and tailored to the readers' needs and expectations. When planning, ask yourself several questions to better understand the goal of the report. Some questions to consider include:

• Who will be reading the report?
• What is the company's way of doing things?
• Do you have the full data of the facts of the event?
• When is the report needed?

Once you identify the basics of your report, you can begin to collect supporting information, then sort and evaluate that information. The next step is to organize your data or information and begin putting it together in an outline. With proper planning, it will be easier to write your report and stay organized.

To keep your report organized and easy to understand, there is a certain format to follow. Make sure your report is neat and orderly. This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except the body, which can be as technical as you need it to be.

The main sections of a standard report are as follows.

WRITING THE TITLE

If the report is short, the front cover can include any information that you feel is necessary, such as the author(s) and the date prepared. In a longer report, you may want to include a table of contents and a definition of terms.

WRITING A SUMMARY

The summary consists of the major points, conclusions, and recommendations. It needs to be short, as it is a general overview of the report. Some people will read the summary and only pass through the report, so make sure you include all of the relevant information. It better to write this when the report is finished so that you include everything, even points that might be added at the last minute.

HOW TO INTRODUCE THE REPORT

The first page of the report needs to have an introduction. Here you will explain the problem and inform the reader why the report is being made. You need to give a definition of certain words if you did not include these in the title section, and explain how the details of the report are arranged.

WRITING THE MAIN BODY

This is the main section of the report. The previous sections needed to be written in plain English, but this section can include technical terms from your industry. There should be several sections, each clearly labeled, making it easy for readers to find the information they seek. Information in a report is usually arranged in order of importance with the most important information coming first. Alternatively, you might choose to order your points by complexity or time.

THE DISCUSSION

If you wish, this optional section can be included at the end of the main body to go over your findings and their significance.

ENDING

This is where everything comes together. Keep this section free of technical terms as many people will just read the summary and conclusion. Make it plain and to the point so you don't bore your readers.